Track-it

Smart QA Data Management in Radiotherapy
and Imaging

 

Increase efficiency in QA data management.

Streamline your QA workflow with Track-it.

Anytime. Anywhere. Paperless.

The documentation and management of QA data and reports is a time-consuming process which requires a lot of administrative work and ties up valuable resources in radiotherapy and diagnostic imaging departments.

As a browser-based data management software, Track-it manages all your QA data on one single, easy-to-access platform. By automating workflow steps, it saves you time and ensures data consistency across your organization.

Overview

  • Web-based application for quick access to all your QA data from anywhere in your network using desktop or mobile devices
  • Online or offline QA report processing, e.g., in treatment rooms without wireless network access
  • User-defined protocol templates to customize Track-it to the specific needs of your QA workflows
  • Full compliance with all major QA standards, including AAPM TG-142
  • Traceable documentation of all steps in your QA workflow, such as data entry, modification and reporting
  • Trend analysis over time and across multiple measurement or treatment devices with versatile display options
  • Digital logbook to store and retrieve entries and attached service documents for your radiation devices, e.g., manuals, service reports or images
  • Remote and on-site services for greater productivity right from the start

Track. Trend. Report.

Explore the advantages of a web-based QA data management solution
for your everyday clinical work.

Effectively monitor QA data from multiple sources, devices or sites.

Efficiently manage all QA data on one single platform.

  • Quickly access, browse and view QA data from any data source and from anywhere in your network.
  • Customize filters to restrict data selection and save your filters for future use.
  • Personalize your data view by adding and/or removing parameters or data types to see only the data that interests you, conveniently on one screen.
  • Click a specific measurement for more detailed information, e.g., related data points, measurement conditions or interactive mini charts that give you a quick overview of trends.
  • Immediately spot deviations of selected data types, e.g., CAX or symmetry.
  • Add and/or edit data manually.

Easily track changes over time to take action when needed.

  • Show trends of selected data types to recognize outliers and deviations from previously defined limits more easily.
  • Restrict data for chart display using custom filters.
  • Zoom in on any section of the chart to see the data trend over a shorter period of time.
  • Move the mouse over single data points in your trend graph to view measurement results and/or further details.
  • Edit and/or add comments to single data points.

Conveniently monitor your QA tasks and document their results as required, in less time.

  • Track the current status of your QA tasks (completed or open, pass or fail) from anywhere in your network.
  • Use predefined or custom protocol templates, e.g., for AAPM TG-142 or DIN, to quickly collect the QA data you need.
  • Save time by filling and/or updating your selected protocol automatically with the required QA data using Track-it Autofill.
  • Add and/or edit data manually and save it in the Track-it database.
  • Document results and print them for sign-off using preconfigured reports.
  • Access tips and/or guidance on how to perform a specific test via the Info icon.
  • Automatically archive completed protocols and retrieve saved documents any time you need them.

How Track-it’s key functions help you with your daily QA workflow.

Track-it DATA

Review and analyze all your QA data efficiently in one place.

Track-it TRENDS

Identify gradual changes in performance at an early stage.

Track-it REPORTS

Document and report your QA data in accordance with major standards.

Track-it LOGBOOKS

Store and retrieve  service documents  for your radiation devices.

Users can say it best

 

“Track-it is a great help for us,
because all QA data are clearly displayed
and different users can access it at any time and from any location.”

 

Sebastian Wellner, Marien Hospital Düsseldorf

 

Download case study

English ӏ German

Case Study

Marien Hospital Düsseldorf: Simplifying daily operations with Track-it

 

Learn from medical physicist Sebastian Wellner about the advantages of using the web-based data management platform Track-it for their annual audit and daily quality assurance. Find out how Track-it makes QA data of all types and sources simple and accessible.

 

Marien Hospital Düsseldorf,
Clinic for Radiation Oncology and Radiology,
Member of the Catholic Hospital Group Düsseldorf

  • Radiation equipment:
    3 linear accelerators
    1 intraoperative irradiation unit
    1 brachytherapy unit
  • Medical Physics Department:
    6 medical physicists
    2 student assistants
  • Use of Track-it: since August 2018
  • Number of Track-it licenses: 1
  • Measuring devices:
    2 Quickcheck webline
    1 Octavius 4D with Octavius Detector 729
    1 MP3 3D water phantom
    1 EPID QC Phantom
    Various PTW detectors

QA data management and reporting take a lot of time and energy, regardless of whether this concerns the annual audit or daily quality assurance tasks. Clean and efficient data management is often difficult if QA data is distributed over several locations or is only available in handwritten or paper form. Protocol templates must be updated when regulations change and made immediately available on each linear accelerator in operation. Critical parameters need to be carefully monitored to detect deviations at an early stage. As a browser-based data management platform, Track-it helps to address these challenges.

Since 2018, Track-it has been in use at Marien Hospital Düsseldorf to simplify daily operations. Because the system is browser-based, it can be accessed and operated by any authorized site user at any time using any end device, whether PC, laptop, tablet or smartphone. Data can even be entered offline in the treatment room, e.g., via a tablet, and is automatically transferred to Track-it when the network is available again, which is a big advantage.

All QA data is kept in a central database, automatically structured, readable and compliant to national and/or internal standards (e.g., DIN or AAPM TG-142). This makes it easy to maintain an overview of completed and pending QA tasks. As a result, all tests are now accomplished much more efficiently. Measurement results can be found quickly via convenient search functions or saved filters. The trend function helps to detect subtle but important changes in tolerances and deviations from expected values, so appropriate action can be taken before standards are violated.

Currently, only the medical physics team at Marien Hospital Düsseldorf is using the digital logbook function in Track-it. In the future, however, the radiologists/dosimetrists (MTRA) should also be able to make entries into the digital logbook. Paper documentation on the clinic’s linear accelerators will then become completely superfluous as all information recorded in the logbook will then be available digitally at all times. The digital logbook is particularly useful when troubleshooting, e.g., in the event that an error message occurs at an accelerator and it is not immediately apparent whether the message is appearing for the first time or repeatedly.

 

 

Read full case study

English ӏ German

Expert Services

Work effectively with Track-it from day one.  Let our experts assist you in getting started.

Implementation

Speed up implementation.

As a flexible software, Track-it can be customized to your specific needs. To get the most out of your investment, proper implementation is a key factor. Save time and internal resources during implementation. Benefit from our expertise to implement Track-it quickly and efficiently at your site - with minimal impact on your daily routine.

Choose the service you need:

  • Remote consulting and site-specific implementation analysis (included in new purchases)
  • Commissioning support for two radiation devices,  including customization of protocol templates based on existing templates (requires implementation analysis)
  • Software implementation support on demand (per hour)

Installation & Training

Get started quickly. 

Reduce start-up time by leaving the installation process to PTW support specialists. Make optimal use of your Track-it solution right from the start. Our installation and training package frees up your internal resources and provides you with essential product skills to customize Track-it to your needs and run it effectively at your site.  

Your advantages at a glance:

  • Faster operational start
  • Efficient use of the software in daily routine
  • Higher staff productivity – less external support needed
  • Reduced training costs –  training for your entire team
  • Minimum disruption – one day, on-site or remote

Service Contract

Stay up to date.

Let PTW help you to protect and maximize your investment. With a “Silver” service contract by PTW, you can be sure to keep your Track-it installation safe and up-to-date as long as you use it. Benefit from new software features, functionality and enhancements as soon as they are released. Get fast access to technical support when you need it.

“Silver” services include:  

  • Extended warranty
  • Free provision of software updates and upgrades
  • Remote troubleshooting –access to technical support hotline
  • Guaranteed, faster reaction time to support and service requests
  • Flexible contract times – from 1 to 7 years

Watch. Learn. Get in touch.

Dig deeper into the features. Talk to our experts and find out what a web-based data management solution can do for you.

  • See how Track-it works and explore the benefits of using it.
    Watch the explainer video.
  • Let our experts show you how Track-it can help you increase efficiency in QA data management.
    Book a demo.
  • Get an overview of the platform’s functionality. Find out how you can use Track-it to streamline your QA workflows and maintain regulatory compliance.
    Watch recent webinar recordings.

Related Downloads

Brochure
Track-it ( 1 MB )
Note
Track-it 2020 Whitepaper ( 2 MB690 KB )
Brochure
QUICKCHECK live/Track-it ( 7 MB )
Brochure
Service Contracts ( 2 MB )

Track-it Import Client

Diese Seite existiert auch in Ihrer Sprache.
This page also exists in your language.
Sprache wechseln Change Language